Graben · Berner Oberaargau
(01)  —  CLOUD SOLUTIONS FOR THE MODERN WORKPLACE

Microsoft 365 and hybrid cloud without unnecessary complexity.

Lightnet builds cloud environments for SMEs that improve collaboration, access, and security – without falling into enterprise overhead.

  • Microsoft 365
  • Exchange Online & Teams
  • Hybrid cloud
Hybrid by design

What stays local and what moves to the cloud

A clean hybrid concept uses the cloud for collaboration – and leaves sensitive systems where they belong.

Sensitive data such as accounting, customer records, and confidential documents often stay local or in a controlled SME-grade cloud storage. Collaboration – email, calendars, Teams, shared documents – runs on Microsoft 365.

Local and cloud are connected cleanly: unified identities, unified permissions, clear rules for external sharing. Before any migration we run a cost-benefit analysis between hybrid and pure cloud.

  • Sensitive data local, collaboration in the cloud
  • Seamless integration between both worlds
  • Cost-benefit analysis hybrid vs. pure cloud
  • Migration in sensible stages
Modern cloud workplace
Microsoft 365 in a hybrid setup
EXCHANGE ONLINE & OUTLOOK

Professional email on your own domain

Mailboxes on your own domain (name@company.ch), calendar and contact sync across devices – without running your own Exchange server.

01 · MAIL

Own domain

Mailboxes on name@company.ch with typically 50 GB per user, without having to operate a local Exchange server. Reliably reachable even without in-house IT.

02 · HYBRID

Device sync

Email, calendars, and contacts sync automatically across PC, laptop, tablet, and phone. Changes on one device appear immediately everywhere.

03 · SICHERHEIT

Spam & phishing protection

Microsoft Defender filters spam, known phishing, and malicious attachments before they hit the inbox. Combined with MFA this lifts the security baseline significantly.

04 · MIGRATION

Email migration

Migration of existing mailboxes including archive, folder structure, and calendar entries from IMAP, POP, Exchange, or other cloud providers – without data loss.

MICROSOFT TEAMS, SHAREPOINT & ONEDRIVE

Structured collaboration instead of email ping-pong

Chat, video, shared documents, and file storage in a cleanly configured Teams environment.

01 · TEAMS

Microsoft Teams

Chat, video meetings, channels for projects and departments. Real-time co-editing in Word, Excel, and PowerPoint – without version chaos via email.

02 · SHAREPOINT

SharePoint

Structured document storage per team, department, or project with clear permissions. Modern replacement for classic drive letters.

03 · ORDNER

OneDrive for Business

Personal file storage with typically 1 TB per user. Automatic backup of Desktop, Documents, and Pictures – even if the laptop is lost.

04 · MAIL

Secure file sharing

Sharing with customers and partners via SharePoint or OneDrive – with expiry and password instead of insecure email attachments or WeTransfer.

Power Automate

Automate recurring workflows without code

Approvals, notifications, and data transfers between apps run in the background instead of being typed out every day.

Typical examples: incoming invoices are auto-filed from the mailbox into SharePoint. A holiday or expense approval flows through manager and accounting. New entries in Excel or Forms trigger a Teams notification.

We build flows with maintainability in mind: clearly named, documented, and as simple as possible – so they are still understandable in two years.

  • Approval flows (holiday, expenses, releases)
  • Email and Teams notifications on events
  • Data transfers between apps (SharePoint, Excel, Forms, Dataverse)
  • Documented and maintainable
Cloud security

MFA, Conditional Access, and encryption as the baseline

The cloud is only as secure as the rules around it. We set up the baseline so daily work is not disrupted.

Multi-factor authentication (MFA) is mandatory for all cloud accounts. On top, Conditional Access adds rules for devices, locations, or risk levels: a login from Switzerland on the usual laptop proceeds normally; an attempt from abroad requires extra confirmation or is blocked.

Data is encrypted in transit (TLS) and at rest. On request, Microsoft 365 data runs in Swiss data centres (Azure Switzerland North/West). For personal data under the Swiss Data Protection Act, we clarify requirements before migration.

  • MFA mandatory for all users
  • Conditional Access for devices, locations, and risk signals
  • Encryption in transit and at rest
  • Swiss data centres (Azure Switzerland) on request
Licensing & cost

The right Microsoft 365 licence for the team

Microsoft 365 comes in several tiers. The right choice depends on what the team actually needs – not on which one has the most features.

Microsoft 365 Business Basic covers Exchange Online, Teams, SharePoint, and OneDrive web-based. Business Standard adds the desktop versions of Word, Excel, PowerPoint, and Outlook. Business Premium adds advanced security features like Intune for device management and extended Defender.

We analyse usage before purchase: how many users need which tier? Where do F-plans make sense for frontline staff? Which users benefit from Business Premium? So you pay for what is actually used.

  • Business Basic, Standard, Premium compared
  • F-plans for frontline workers checked
  • Mixed licensing for different roles
  • Annual review for over- and under-licensing
RELATED TOPICS

Going deeper into Microsoft 365 and cloud

Around Microsoft 365 there are concrete sub-areas – from operations to migration and automation.

01 · MICROSOFT 365

Microsoft 365 operations

Ongoing administration of users, licences, policies and mailboxes – pragmatic and traceable.

02 · MAIL

Exchange Online & Outlook

Email, calendar and rules configured properly, including signature management and shared mailboxes.

03 · TEAMS

Teams, SharePoint & OneDrive

Collaboration, document storage and communication with structure – instead of everyone inventing their own.

04 · AUTOMATISIERUNG

Power Automate

Automate recurring workflows between Outlook, SharePoint, Teams and third-party systems – without code.

05 · MIGRATION

Exchange migration

Migration from on-prem Exchange, IMAP or other providers to Exchange Online – without data loss.

06 · HELPDESK

IT support for M365

User support for Teams, Outlook, SharePoint and OneDrive – remote or directly on site.

FAQ

Frequently asked questions

Does everything need to move to the cloud?

No. For many SMEs a hybrid model makes more sense: critical systems and sensitive data stay local, collaboration and email move to the cloud. We plan the migration in stages instead of as a big bang.

Is Microsoft 365 only interesting for larger companies?

No. Smaller teams benefit strongly because email, file storage, collaboration, and identities are bundled in one place – without an own server in the basement. The entry-level Business Basic covers the baseline for many SMEs.

Does our data stay in Switzerland?

On request yes. Microsoft operates data centres in Switzerland (Azure Switzerland North and West). During setup the data location for Exchange, SharePoint, and OneDrive is selected. For processing under Swiss data protection law, we clarify details before migration.

What happens to our existing emails during migration?

They come along. We migrate mailboxes including archive, folder structure, calendar, and contacts – from IMAP, POP, local Exchange, or another cloud provider. The cut-over usually happens over a weekend so Monday is back to normal.

How do we prevent SharePoint and Teams from turning into chaos?

With a concept before the first click. We define clear channels and folder structures per team, assign permissions at group level instead of to individual users, and document which team is responsible for what. The result survives staff changes.

Is MFA really necessary, even for small companies?

Yes. A hijacked Microsoft 365 account without MFA is the most common entry point for business-email compromise and invoice fraud – regardless of company size. The extra step via app or SMS is a requirement, not an option.

Contact

Want cloud benefits without losing control?

We plan your Microsoft 365 and hybrid cloud setup to fit the way your business actually works – not the other way around.